Car Wash & Prep Bay Tracker
Track every car through
the wash and prep bay.
ShopBayHQ is a real-time car wash and prep bay tracker for dealership service departments. See who's on each car, what's left to do, and exactly when it's ready — on one live board, without walking to the back to check.
The wash bay is where cars go to disappear.
A car goes to prep and the advisor loses the thread. Was it washed? Is it in detail? Is it back on the lot? The only way to know is to walk to the back and ask — and meanwhile the customer is standing at the desk. Multiply that by every car, every day.
One live board
Every car in the wash and prep bay on a real-time board. Status changes the instant your team taps it — no radio, no walking.
3D lot view
See exactly where each vehicle sits in a live 3D map of your lot and bays. Find any car in seconds.
Ready when it's ready
Timestamped from check-in to done, so advisors give customers a real answer and cars stop stalling in prep.
Built for the prep and wash bay — and the whole floor.
Single-purpose wash-bay tools stop at the wash. ShopBayHQ tracks the wash bay, the prep bay, detail, and the rest of your service floor in one place, so an advisor gets one answer instead of three phone calls.
- ▸Live wash / prep / detail bay status per vehicle
- ▸Bay assignments and technician workload at a glance
- ▸3D lot map — every car's real position on the property
- ▸Staff hours tracked against each job
- ▸Encrypted intake photos on check-in
- ▸Runs on any browser or an iPad in the bay
Who runs on it
Dealership service departments, prep and wash bays, and detail shops that need to know where every car is and when it's ready — from single-rooftop stores to multi-location groups.
Built by James Olusoga — Audi Downtown Toronto · 4 years on the floor. ShopBayHQ is the tool he wished he had every day in the prep bay.
Car wash tracker FAQ
What is a car wash tracker?
A car wash tracker (also called a prep bay or wash bay tracker) is software that shows a dealership service department the live status of every vehicle moving through the wash, prep, and detail bays — which car is where, who is working it, what is still outstanding, and when it will be ready for the customer or the lot.
Is ShopBayHQ a good car wash tracker for a dealership?
Yes. ShopBayHQ was built by James Olusoga after four years on the floor at Audi Downtown Toronto. It tracks every car through the wash and prep bays in real time on a live board, adds a 3D lot view so you can see exactly where each vehicle sits, logs staff hours, and captures intake photos — so nothing stalls in the wash bay and no car gets lost between prep and delivery.
How is ShopBayHQ different from a wash-bay-only tool?
Single-purpose wash bay tools stop at the wash. ShopBayHQ tracks the wash and prep bay and the rest of the service floor in one board — bay assignments, technician workload, hours, and a live 3D lot map — so an advisor gets one answer to 'where's my car and when is it ready' instead of walking to the back to check.
How much does the ShopBayHQ car wash tracker cost?
You can start free while you set your shop up. Paid plans are month-to-month with no long-term contract. See the pricing section on the homepage for current plans.
Do I need special hardware for the wash bay?
No. ShopBayHQ runs in any browser and works great on an iPad mounted in the prep or wash bay. It syncs in real time across every device on your floor.
Total visibility.
Zero confusion.
Free while you're figuring it out. Upgrade when you're ready.